# VamVam Uniport Admin dashboard

**VamVam Uniport** is a comprehensive school management system developed by <a href="" target="_blank">Nishang Systems PLC</a> to help educational institutions digitize and manage their academic, administrative, and financial operations from a single platform. It serves students, lecturers, parents, finance departments, registries, and school administrators through dedicated role-based portals.

The platform enables institutions to manage:

- Online admissions and student registration
- Student records, results, GPA, and transcripts
- Course registration and timetable management
- Fee collection and financial reporting
- Lecturer course allocations and grading
- Parent access to student performance
- Announcements and institutional communication
- Mobile and web access for all users
- Multi-campus institution management

**Key Benefits**

- Eliminates paperwork and manual record keeping
- Centralizes all institutional data in one system
- Improves communication between students, staff, and parents
- Supports both cloud and on-premise deployments
- Provides role-based access and secure data management
- Allows institutions to operate even in environments with limited internet connectivity through synchronization options

# What happens when a student change his/her program

When a student change his / her program ,

1. The admission office or IT service in the institution will need to change the student program in the system
2. The student will be assigned a new matricule
3. The system will automatically transfer all fees and marks to the new matricule
4. The student will need to login the app or web with the new matricule and check if the marks and finances have been automatically transfered to the new matricule and if not , the IT team should contact Nishang Systems support team for rectification

Note that everything related to the old matricule should be visible under the new matricule provided the student has some old data

# Course Management



# Course Management

# Creating / Adding a Course on VamVam

Course creation is the sole responsibility of either the Director of a school or the IT unit of the school

When a course is created , its stored in the course bank of the institution where any other department or program can access the course to assign to a program .

When creating a course , the semester is defined , just the course title , code , credit value are defined so all courses in the course do not belong to any semester to allow for easy allocation by HOD any user to a semester

# How to allocate a course to a Program

Note that all courses in the course do not have a semester attached to them so that course allocation is more flexible and some institutions can do a course in the first and second semester simultaneously depending on the policy

# FAQS

# Student with " Matricule not found in the system "

If upon importation of marks and you see an error that says students with matric X,Y,Z is not found in the system ,

1. Copy the matricule in question
2. Ensure that you are not using O instead of zero
3. Ensure that there are no spaces between the matricule or the pattern is respected
4. In cases where all the above information are correct , download the course latest course list online to ensure that the student is still doing that course . You can copy the matricule from the newly downloaded course list ,paste and import again

In some cases where the school system works offline and online , you might have to contact the IT team to synchronized students names so that the data is up to date

# Students Marks not Synchronizing Online

In some schools with two systems being the offline and online systems or using two systems (registry system and students systems differently) , there might be discrepancies between the marks in the offline system and the marks online . If you a situation like this , follow the following steps

1. Let the student show you proof in the VamVam app that the marks is not updated and make sure they are not using a downloaded copy of the marks
2. Check in the offline system / Registry system if the correct marks are there , if not update it and tell the student to check within 24 hours maximum
3. Inform the IT team to sync marks again and tell the students to with for at least 2 hours to check the results

If you are the director or HOD and you want to check if the marks are actually updated, check from your own portal

# Course List and Class List

There is a big difference between a course list and a class lists

Note that to Import Ca Marks , HOD and lecturers are advised to exclusively use the course list and always make sure you download the latest version of the course to have the updated names

<table border="1" id="bkmrk-course-list%C2%A0-class-l" style="border-collapse: collapse; width: 100%; border-width: 1px; background-color: rgb(236, 240, 241); border-color: rgb(0, 0, 0);"><colgroup><col style="width: 50.0477%;"></col><col style="width: 50.0477%;"></col></colgroup><thead><tr><td style="border-color: rgb(0, 0, 0);">Course List </td><td style="border-color: rgb(0, 0, 0);">Class List</td></tr></thead><tbody><tr><td style="border-color: rgb(0, 0, 0);">A course List is a List of students that have signed up to a particular course , Semester and Academic year

</td><td style="border-color: rgb(0, 0, 0);">A class list is the list of all students in a particular class in a particular academic . In some cases it includes students who might have left the Institution but have not been suspended in the software

</td></tr><tr><td style="border-color: rgb(0, 0, 0);">Its used exclusively to Import Ca Marks Only </td><td style="border-color: rgb(0, 0, 0);">Used mostly for attendance and other activities order than importing Ca Marks </td></tr><tr><td style="border-color: rgb(0, 0, 0);">Can contain students from different department and Levels so should have different matricules pattern</td><td style="border-color: rgb(0, 0, 0);">Must contain students of the same class with the same matricule pattern

</td></tr></tbody></table>