VamVam Uniport Admin dashboard

VamVam Uniport is a comprehensive school management system developed by Nishang Systems PLC to help educational institutions digitize and manage their academic, administrative, and financial operations from a single platform. It serves students, lecturers, parents, finance departments, registries, and school administrators through dedicated role-based portals.

The platform enables institutions to manage:

Key Benefits


What happens when a student change his/her program

When a student change his / her program ,

  1. The admission office or IT service in the institution will need to change the student program in the system
  2. The student will be assigned a new matricule 
  3. The system will automatically transfer all fees and marks to the new matricule
  4. The student will need to login the app or web with the new matricule and check if the marks and finances have been automatically transfered to the new matricule and if not , the IT team should contact Nishang Systems support team for rectification

Note that everything related to the old matricule should be visible under the new matricule provided the student has some old data  

Course Management

Course Management

Creating / Adding a Course on VamVam

Course creation is the sole responsibility of either the Director of a school or the IT unit of the school

When a course is created , its stored in the course bank of the institution where any other department or program can access the course to assign to a program . 

When creating a course , the semester is defined , just the course title , code , credit value are defined so all courses in the course do not belong to any semester to allow for easy allocation by HOD any user to a semester 

How to allocate a course to a Program

Note that all courses in the course do not have a semester attached to them so that course allocation is more flexible and some institutions can do a course in the first and second semester simultaneously depending on the policy 

FAQS

FAQS

Student with " Matricule not found in the system "

If upon importation of marks and you see an error that says students with matric X,Y,Z is not found in the system , 

  1. Copy the matricule in question
  2. Ensure that you are not using O instead of zero
  3. Ensure that there are no spaces between the matricule or the pattern is respected
  4. In cases where all the above information are correct , download the course latest course list online to ensure that the student is still doing that course . You can copy the matricule from the newly downloaded course list ,paste  and import again 

In some cases where the school system works offline and online , you might have to contact the IT team to synchronized students names so that the data is up to date 

FAQS

Students Marks not Synchronizing Online

In some schools with two systems being the offline and online systems or using two systems (registry system and students systems differently)  , there might be discrepancies between the marks in the offline system and the marks online .  If you a situation like this , follow the following steps 

  1. Let the student show you proof in the VamVam app that the marks is not updated and make sure they are not using a downloaded copy of the marks 
  2. Check in the offline system / Registry system if the correct marks are there , if not update it and tell the student to check within 24 hours maximum
  3. Inform the IT team to sync marks again and tell the students to with for at least 2 hours to check the results 

If you are the director or HOD and you want to check if the marks are actually updated, check from your own portal

FAQS

Course List and Class List

There is a big difference between a course list and a class lists 

Note that to Import Ca Marks , HOD and lecturers are advised to exclusively use the course list and always make sure you download the latest version of the course to have the updated names 

Course List  Class List

A course List is a List of students that have signed up to a particular course , Semester and Academic year 

A class list is the list of all students in a particular class in a particular academic . In some cases it includes students who might have left the Institution but have not been suspended in the software
Its used exclusively to Import Ca Marks Only  Used mostly for attendance and other activities order than importing Ca Marks 
Can contain students from different department and Levels so should have different matricules pattern

Must contain students of the same class with the same matricule pattern 

Students Results

Setting Zone

Setting Zone

How to set current academic year

Before the start of every academic , the system administrator or IT team should ensure that the current academic year is set in the system. When it is set , you will se it at the top left hand of the software

How to set the current academic year 

  1. Go to settings Zone
  2. Click on Set School year 
  3. Across the current school year , Click on set as current academic year and congratulation the current academic year is set 
Setting Zone

Setting Current Semester

Before the start of every semester , the system administrator or IT team should ensure that the current semester is set in the system. 

How to set the current semester  

  1. Go to settings Zone
  2. Click on Semester
  3. Across the current semester , Click on set as current semester and congratulation the current academic year is set 

Points to Note : Two or more semesters can be running simultaneously for undergraduate and post graduate and they must be set differently . If the semester has not been correctly set , students won't be able to see courses for that semester 

Fee management

Fee management

Add extra fee

Add extra fee allows for addition of a student's fee as follows:

1) On the search field, search for a student by name or matricule

2) Enter student's name or matricule

3) Once the student's name and matricule appear, across the name is a button Add fee.

4) Click on Add fee

5) Enter the amount in the first field; click the drop-down in the second field and select the year for which you wish to add the student's fee.

6) Click save. Once done, click back. Then you are good to proceed to the next student.

Fee management

Add fee discount

Add fee discount allows for the addition of a discounted fee for a student:

1) On the search field, search for a student by name or matricule

2) Enter student's name or matricule

3) Once the student's name and matricule appear, across the name is a button Add fee discount

4) Click on Add fee discount

5) Enter the amount in the first field; click the drop-down in the second field and select the year for which you wish to add fee discount for the student.

6) Click save. Once done, click back. Then you are good to proceed to the next student.

Fee management

Extra registration fee

Allows for the addition of an extra registration fee for students that were not initially at the beginning of the class but came for another class and there is a need for them to pay an extra registration fee.

Points to Note: Verify that all registration fee settings are complete across all levels for the current academic year before attempting to generate extra registration fees.

1) Click on the button Generate for all; the extra registration fee for the students will be generated.

2) Click on the following format to get the data => copy, CSV, Excel, or download PDF.

Fee management

Record fee

The record fee (tuition) permits an amount the student brought as a fee to be recorded. Record fee as follows:

1) On the search field, search for a student by name or matricule

2) Enter student's name or matricule

3) Once the student's name and matricule appear, across the name is a button for fee collection.

4) Click on fee collection

5) From the drop-down on the field for bank, select the bank where payments were done.

6) Enter the amount in the amount field.

7) Enter the date for fee collection.

8) Reference number is optional. 

9) Click Save.

Points to Note: Avoid using the same reference number, and also ensure the fields that are required (*) (amount and date) are supplied. Also, once a student's tuition fee has been fully collected. There is no possibility to record again (student has already completed the fee).

9) The button next to fee collection => history gives a report of all collections/records for a given student.

Fee management

Collect registration fee

The collect registration fee permits an amount the student brought as a registration fee to be recorded. Record registration fee as follows:

1) On the search field, search for a student by name or matricule

2) Enter student's name or matricule

3) Once the student's name and matricule appear, across the name is a button to collect the registration fee.

4) Click on collect registration fee.

5) From the drop-down on the field for bank, select the bank where payments were done.

6) Enter the amount in the amount field.

7) Enter the date for registration fee collection.

8) Reference number is optional. 

Points to Note: Avoid using the same reference number if it must be supplied, and also ensure the fields that are required (*) (amount and date) are supplied. Also, once a student's registration fee has been fully collected. There is no possibility to record again (the student has already completed the registration fee).

9) The button next to fee collection => history gives a report of all collections/records for a given student.

Fee management

Print receipt

Print the student's receipt as follows:

1) On the search field, search for a student by name or matricule

2) Enter student's name or matricule

3) Click on print receipt.

Fee management

Daily reports

Records of all fees collected in a given day or select  range for days .

1) Select the date for which you need to see the report.

2) Click refresh 

3) Click any of the formats to get the data, e.g., copy, CSV, Excel, Download PDF.

Fee management

Completed fees

Reports students in a given class that have completed their fees for a given academic year.

1) Select school

2) Select department

3) Select program

4) Select class

5) Select academic year

6) Select campus

7) Then click "Filter," and the report will be displayed.

8) Click on "Download Excel" at the top left of the displayed report

Fee management

Uncompleted fees

Reports students in a given class that have not completed their fees for a given academic year.

1) Select school

2) Select department

3) Select program

4) Select class

5) Select academic year

6) Select campus

7) Then click Filter and the report will be displayed.

8) Click on "Download Excel" at the top left of the displayed report

Fee management

Fee drive

Reports students in a given class that have not paid up to a given amount of their fees to be sent home to make sure they complete their fees:

1) Select school

2) Select department

3) Select program

4) Select class

5) Select academic year

6) Enter minimum amount—the least amount is expected for the student to have paid to be in class, e.g., if the amount for the fee drive is 250,000frs, any student that has not paid up to that amount will be those for the fee drive.

7) Then click "Filter," and the report will be displayed. At the top left of the report, download the Excel.

Fee management

Fee situation

Reports data for students with completed and uncompleted tuition fees.

1) Select year

2) Select campus

3) Select Class

4) Click Get

5) Download the Excel file of the displayed report at the top left or print the displayed report at the bottom of the letterhaed.

Fee management

Registration fee situation

Reports data for students with completed and uncompleted registration fees.

1) Select year

2) Select campus

3) Select Class

4) Click Get

5) Download the Excel file of the displayed report at the top left or print the displayed report at the bottom of the letterhead.

Fee management

Combined fee situation

Reports data for students with both completed and uncompleted tuition and registration fees.

1) Select year

2) Select campus

3) Select Class

4) Click Get

5) Download the Excel file of the displayed report at the top left or print the displayed report at the bottom of the letterhead.

Fee management

MOMO fees payment

Report on payments of fees by students of a given academic year through mobile money.

1) Select academic year

2) Click download 

3) The download excel file in your downloads, and you can view the report from there.

Fee management

Fees Clearance

This is applicable for students with completed fees records

1) Search for the student’s name or matricule number. 

2) Click the button "fee clearance."

3) The fee clearance appears. At the top left, click the print button. Then you are good to go.

Fee management

Fee clearance report

This is a report on the fee clearance of students printed on a given date.

Fee management

Resit payments

Permits resit payment records for students of a given class, program, and department.

1) Select the semester to which the resit payment is open.

2) Click the button "record payment."

3) Search for a student by name or matricule

4) Click the button "record payment."

5) Record amount and click "save." 

6) At the middle right-click button, "print" to get a printout.

7) Across the resit semester next to record payment is the button "report," which gives a summary of the recorded resit payments.

Scholarship

Scholarship

Award Scholarship

A scholarship is a deducted amount from a student’s tuition fees in each academic year.

To award a scholarship, the following is applicable:

1) Search student name or matricule

2) Click the button "Award Scholarship."

3) Enter the amount (as the scholarship)

4) Select the academic year to which scholarship is to be given

5) Enter the reason or motive for the scholarship

6) Click save

 

Scholarship

Our scholars

These are the students that were awarded scholarships.

1) The data of these scholars of a given year could be gotten by selecting the academic year at the top right and clicking the button get scholars.

2) Formats to which this data could be gotten are at the top left, e.g., copy, CSV, Excel, and download PDF.

 

Internship placement

Internship placement

Index (Search Student Internship Placements)

Allows for the search of the student's internship placement sites, the class on internship, payment status, and the academic year.  

1) A student's internship site can be swapped.

2) Internship payment fee for a student could be recorded

3) Delete a student from a specific internship site

Internship placement

Placement sites

Creation of internship placement sites, e.g., Regional Hospital Buea, Mount Mary Hospital Buea, etc. To create an internship site do the following:

1) Click on the button at the top-right, "Create placement site."

2) Enter the name of the internship site, and if it is a paid site, indicate the fee.

3) Click save

Internship placement

Configuration (Internship site)

New internship sites can be created here as well as specify the number of students for a given site. Configure as follows

1) Click on "select an option" to select the academic year for which the internships are open.

2) Select the semester and click the button "Next."

3) Next select the class to whom a given internship site and number of students are to be assigned.

4) Click save.

5) The number of students for a given internship site can be updated

Internship placement

Make selection

If a placement site that requires payment is selected, you must proceed to make the payment at the cashier's desk or at the student's dashboard before this operation is complete.
Internship placement

Interns report

Reports the number of allocated internship placement sites for students of a given program and semester.

Internship placement

payments

Allows for payment reports of a given internship site and record of payment for fees of a given internship site to be obtained.

 

Internship placement

Placement reports

Reports detail the class assigned for a given internship site and the number of students allowed, number registered, and vacant spaces for a given semester in an academic year.

class number allowed number registered vacant spaces

Course registration report

Detailed report on the program of a given school whose students have registered courses online. The report on the number of the students of a given classes and the courses they registered are made available.

Student management

Student management

Enroll student

Adds students that have matricules and are not in the system. It is often used for students in the course of importation of data in the system; they were not, and the following information is filled and validated:

1) Fill out the form and take note of the fields with asterisks (*). Full name, matricule, and the academic year the student was admitted.

2) Complete the remaining information and click "save." The student is now in the system.

Student management

Enrolled students

All the students admitted in the system are found here. Just search the student's name or matricule number. Here

1) You can view a student and see/add the different class instances that student is/has been.

2) Edit the student's information.

3) Delete a student

4) Reset the student's password

5) Deactivate a student=> Any deactivation of a student goes alongside a reason. 

 

Student management

Deactivated students

Deactivated or inactive students are displayed here. Select the academic year for which such data is needed and click "Get." The students will be displayed, and click on the formats above to get the data.

Student management

Class lists

The class list of a given class and classes on a given campus could be accessed here. For students in a given campus or main campus, choose "students" across the class, e.g., HND nursing level 200, then "campus" to select the campus and get the students of that class in that given campus.

Student management

Student Listing

Enables the names and matricules of students in a given school, department, program, class, or level to be gotten.

1) Click the dropdown arrow at the right edge of the box; it displays school, department, program, class, and level.

2) Select based on the information you need at the level of school or department or program and so on and click "Get."

3) If School of Health is selected, for example, click the button "students" to get all the students of that school displayed.

4) Select the format, e.g., copy, CSV, Excel and download PDF at the top of the displayed page to get the students data. 

Student management

Import students

Bulk upload of students into the system. Follow the format on the right side of the screen, and the file should be of type CSV.

1) Ensure the columns are 5 (Name, Matricule, Gender, Place of Birth, and Date of Birth) on the Excel sheet.

2) Save as CSV

3) Select academic year to which the students are to imported into the system

4) Fill all the other fields. Ensure the students imported are of a given class and not mixed.

5) Click Save

 

Student management

Promote students

At the end of every academic year or before the beginning of a new academic year, the students of a given class are promoted to keep the system to date. The promotion is not automatic, as not all students are promoted. Such students not promoted are unchecked.

1) The system provides the base year and the target year to which promotion is to be done.

2) Fill the form as required. If the promotion is from HND nursing level 200, the system brings the class HND Nursing level 300 automatically.

3) Click proceed; the students to be promoted to level 300 will be displayed and the students not to be promoted are unchecked

4) Click "promote." 

5) Repeat the same procedure for level 300 to 400 and so on.

6) Going to the class list, the students that were promoted will have their classes changed and will be present in the current class. Does not promoted remain in the previous class.

Student management

Custom promotion

At the end of every academic year or before the beginning of a new academic year, the students of a given class are promoted to keep the system to date. The promotion is not automatic, as not all students are promoted. Such students not promoted are unchecked.

1) Here the base year and the target year to which promotion is to be done are provided by the staff in charge of promotion.

2) Fill the form as required. If the promotion is from HND nursing level 200, the system brings the class HND nursing level 300 automatically.

3) Click proceed; the students to be promoted to level 300 will be displayed and the students not to be promoted are unchecked

4) Click "promote." 

5) Repeat the same procedure for levels 300 to 400 and so on.

6) Going to the class list, the students that were promoted will have their classes changed and will be present in the current class. Does not promote remaining in the previous class.

Student management

Repeat students

At the end of every academic year or before the beginning of a new academic year, the postgraduate students are not promoted as with undergraduates per level, as postgraduate is strictly level 600 (master's—Masters years 1 and 2) and 700 (PhD), so they are repeated the systems understands better.

1) Here the base year and the target year to which repeat students are to be assigned are provided by the staff in charge of promotion.

2) Select the students and click "repeat." 

5) Repeat the same procedure. 

Student management

Promotion history

Report students promoted from one class to the next. Across each class, select "promotion history."

Student management

Change class

Permits the change of the class of a student.

1) A student's class can be changed and matricule number maintained 

2) A student's class can be changed and matricule number changed.

=> Search the student's name or matricule number.

=> Click the button "change class."

=> Check the box "maintain current matricule" for cases where the student's matricule is to be maintained upon class change or leave it unchecked so that the student's matricule will be changed and his/her class changed. 

3) Ensure the selection of the program or class and/or level to which the student is to be changed to

4) Click "save".

Student management

Student data

The biodata of students in a given class of an academic year is gotten here.

1) Select academic year to which biodata is to be gotten

2) Select class 

3) Click "Download"

Student management

Admission data

The report of students admitted to a given program in an academic year.

1) Select academic year 

2) Select the background e.g., HND, Bachelor, Masters, Public Health, etc.

3) Click "Download"

Student management

Migrate

Bulk students upload into the system. Follow the format at the right of the screen and it must be of type CSV.

Course zone

Course zone

All courses

It is a collection of all the courses, as a course bank for all the backgrounds (undergraduate, postgraduate (Masters 1 and Masters 2), and public health).

It allows a course to be created through Add Subject as follows:

1) Click "add subject" to add a course.

2) Select the background to which the course you wish to add belongs, e.g., Undergraduate, postgraduate, etc.

3) Select the semester the course belongs

4) Click the "save" button

5) Fill the form with the appropriate course details, e.g., course title, course code, credit value, and status.

6) Click the "save" button.

Course zone

Add course

It permits the addition of a new course or subject. Follow the steps below:

1) Click "add subject" to add a course.

2) Select the background to which the course you wish to add belongs, e.g., Undergraduate, postgraduate, etc.

3) Select the semester the course belongs

4) Click the "save" button

5) Fill the form with the appropriate course details, e.g., course title, course code, credit value, and status.

6) Click the "save" button.

Course zone

Import courses

Bulk upload of courses into the system, courses per background (undergraduate, Masters 1, Masters 2, and Public Health) per semester (either FIRST OR SECOND SEMESTER) in the following format strictly as a CSV file.

Points to note: Ensure you delete empty columns on the CSV file and follow the order: course code, course title, credit value, and status.

Click on the file from the directory it is saved to and clive save. importation done

Edit Program

Edit Program

Edit program

This is the main feature to configure everything about a program, including the following: 

To Edit a program information, click on "Edit" on the sidebar > search the program from the search bar > Click on "Edit" to edit

  1. Program (Program Name): Here you can edit the program name / appellation
  2. Program Prefix: This is the abbreviation added to a student matricule to define the program the student is studying, e.g., HND Nursing, we can use HN; BSc Nursing we can use BN, etc. Its always preferably two characters long but maximum characters should be 3
  3. Department: This is the department under which the program belongs. For schools that do not have departments, it is advisable to create a general department and allocate all programs to it. To change a department, just chose a new department from the drop-down list and save
  4. Degree Type: These are the various degrees and diplomas offered by the institution, like a program that can be a BTS, HND, diploma, master's, engineering, etc. To change to a new degree type, just chose a new degree type from the drop-down list and save
  5. Background: This is the background under which the program falls. The program might be an undergraduate or postgraduate program or any other background types that might be applicable to your institution
  6. Grading Type: Different programs have different grading types. For you to view the various grading types, Click on Settings on the sidebar > click Grading, and all grading used will be shown to you
  7. Degree Conferred: This is the degree that the student is conferred at the end of the program. This field is very important because it's the degree that is presented on the transcript, providing the student has earned the maximum credit required for that program
  8. Maximum Credit: This is the minimum credit a student is expected to earn before he/she is conferred a degree. This will include the sum total of the credit values across all the levels in the program. For example, HND Nursing has HND Nursing levels 200, 300, and 400.

N.B. Always remember to save after each edit.

LEVEL SEMESTER TOTAL CREDIT
Level 200 First Semester 32
Level 200 Second Semester 35
Total Level 200   67
Level 300 First Semester 25
Level 300 Second Semester 23
Total Level 300   48
Level 400 First Semester 26
Level 400 Second Semester 20
Total Level: 400   46

MAXIMUM CREDIT FOR THIS PROGRAM IS 161

9. CA Totals: The total Ca marks for that program (assignments + Attendance + Written part), e.g., written=25, assignment=10, attendance=5, so the Ca Total will be 40

10. Exams Totals: This is the total marks that are allocated to exams and Ca + Exams must equal 100.

N.B.: Always remember to save after each edit.

Manage Resit

Manage Resit

Create Resit session

Enables the opening and closure of a resit session.

1) The name of the resit, e.g., First semester resit, second semester resit, special resit, etc.

2) Select academic year for the resit

3) Select background, e.g., Undergraduate, postgraduate, etc. 

4) Select the semester

5) Pick the start and end date for the resit session and click "save."

 

 

Manage Resit

Resits

Under resits are two buttons: "class report" and "course reports."

1) Class reports give a list of students of a given class that registered for a given resit session.

2) Course report gives the list of students that offer a course (s) open for a given resit session.

 

Fee settings

Fee settings

Fee

This is where the fees for each program are defined and the banks for each student in a given program pay their fees per campus.

Click the button "Program" for:

1) Click to see all the programs and specify the bank students of that given program can pay fees. This is done per program.

2) The bank and details could be updated at any point in time by clicking the button "edit."

Click the button "fee setting" for:

1) Across a given program/level, set the fees by clicking "fee."

2) The fees are to be set for all the classes or levels of a given program.

3) Ensure to specify the fee amount for first installment, second installment, registration, international, etc.

4) Specify the fee amount for the hybrid programs if applicable. 

5) Click "update" to save the fee setting.

Fee settings

Bank

Setting up or creating banks, to which the programs offered in the institution pay fees.

1) Fill out the form to create a new bank (bank name, account name, and account number).

2) Click the button "save."

3) Click "create new bank" to add as many banks as possible.

4) Once created, the edit button can be clicked to update any information for a given bank.


Fee settings

Fee control settings

Select the fee control option that best suits your institution. This will determine how the system controls access to course registration, results, and placement selection (if applicable) based on fee payments.

1) Click the drop-down arrow beside the "update" button to select either fee percentage or fee installments depending on the needs for course registration minimum fee and result access minimum fee.

2) Once selected, click "update."

3) configure or set the fees installments or fee percentages for the different semesters

4) Click "update."

 

Fee settings

Extra registration fee

Allows for the addition of an extra registration fee for students that were not initially at the beginning of the class but came for another class and there is a need for them to pay an extra registration fee.

Points to Note: Verify that all registration fee settings are complete across all levels for the current academic year before attempting to generate extra registration fees.

1) Click on the button Generate for all; the extra registration fee for the students will be generated.

2) Click on the following format to get the data => copy, CSV, Excel, or download PDF.

Fee settings

Extra fee index

Displays data for added tuition and registration fees to students in a given academic year, and the amounts can be updated by the fields provided.

Fee settings

Resit cost setting

Enables the configuration of the resit cost for a given program.

1) Click the drop-down and select the program.

2) Click the button "get."

3) Fill out the amount for the resit cost.

4) Click "Save."

Fee settings

Placement minimum fee

Set a minimum fee students must pay to be eligible to pick their internship placement.

1) Set the semester for the internship.

2) Set the minimum amount of money for installment per semester

3) Click "update."

4) Set the percentage of the placement minimum fee and click "Update."

 

Fee settings

Configure payment validation

This setting only applies to payments that are received after the configuration. Previous payments are not affected. All electronic payments are automatically validated by the system.

1) click and toggle the interested configuration

2) Click "Save."

 

 

Fee settings

MOMO Fees payment

Report on payments of fees by students of a given academic year through mobile money.

1) Select academic year

2) Click download 

3) The download excel file in your downloads, and you can view the report from there

Fee report

Fee report

Yearly report

Displays the fee report or situation across a given school and departments and program.

1) Select academic year

2) Click the button "Next."

3) The report will be displayed. Click "download Excel."

Statistics zone

Statistics zone

Student statistics

Reports the statistics for males, females, and total students in a given class, program, or department.

1) Select academic year

2) Select department, program and class from the drop-down

3) Select the campus or choose all

4) Click the button "get statistics."

Statistics zone

Fee statistics

Reports the statistics for the number of students in a given class, program, or department and fee situation

1) Select academic year

2) Select department, program and class from the drop-down

3) Select the campus or choose all

4) Click the button "get statistics.

## unit No of students number completed number uncompleted amount expected amount recieved % students completed % students uncompleted % amount recieved
Statistics zone

Periodic fee statistics

Report on fee recorded for particular students depending on the system setting per campus .

Statistics zone

Registration fee statistics

Report on the regidtration fee paid by students of a given class, program or department for a given academic year per campus

Statistics zone

Income statistics

Report on other incomes collected and recorded in the system per campus. select the campus and filter by month, range or yearly and click get statistics.

Statistics zone

Expenditure statistics

Report all expenditures recorded in the system per campus. Select the campus and filter by month, range, or year and click "Get Statistics."

Statistics zone

Income expenditure report (IE report)

Reports income and expenditure recorded in the system per campus. Select a month or range and click "Get."

Manage events

Manage events

Manage events (index)

Displays all events for a given academic year recorded in the system.

1) Select academic year

2) click the filter field and select either past, today or upcoming

3) Click the button "next"; it displays all events depending on what was selected in the filter field.

Manage events

New events

Allows for creation of events in the system.

1) Enter the title

2) Select the academic year for which events are to be created.

3) Select the start and end dates.

4) Input the location of the event if applicable or leave it blank.

5) Enter the description of the event

6) Click "Save."

7) Event created successfully; it appears below the "save" button. You can edit or delete an event.

Manage notifications

Notifications are announcements sent from the school to the students through the school app. The notifications option is to keep students up to date with the latest information and news on the go. Notifications can be sent to students, lecturers, or both (general).

Manage notifications

General notification

General notifications are announcements sent from the school to the students and lecturers through the school app. 

1) Enter title

2) You can select the "level" or "choose all" so that all the students from undergraduate to postgraduate receive it.

3) Enter the submission date of the notification or announcement

4) select "general" for both students and staff or either students or staff

5) enter the description of the announcement

6) Click the button "save."

Manage notifications

create (notification)

Allows for targeted announcements for students given school, department, program, class, and level as well as parents.

1) Click the drop-down arrow and select desired way audience

2) Select "notify students" or "notify parents."

 

Manage notifications

SMS

Allows for targeted messages for students given school, department, program, class, and level as well as parents.

1) Click the drop-down arrow and select desired way audience

2) Select "notify students" or "notify parents.

Bypass result

Bypass result

Bypass result

Allows for students' access to results, no matter the fees restriction.

1) Search the student's name or matricule

2) Click the button "Bypass."

3) Select the academic year, semester, and reason for result bypass.

4) Click "Save".

5) The buttons under "save" permit the data to be gotten in the following format for students whose results were bypassed.

Publish results

Publish results

Publish results

Results are made available on the VamVam Uniport app for the students by "Publish Results.". Also results published on the app can also be unpublished here.

1) Select academic year

2) Select "ALL" for all campuses or choose a given campus

3) Select the background (undergraduate, Masters 1, Masters 2) for which results are to be published.

4) Select the semester 

5) Select the school

6) Select the department

7) Select the program

8) Select the class

9) Select the operation either "PUBLISH" or "UNPUBLISH."

10) Click the button "VALIDATE" depending on the operation.

NB: The report for results published and unpublished can be gotten by clicking the field label "year" and the button "Get."

Marks management

Marks management permits importation of CA and exam marks, change of CA marks and exam marks, checking CA and exams, uploading reports, and publishing of results.

Marks management

Simplified (CA upload)

Allows upload of CA marks of courses. The format of the upload file should be CSV with the following columns: course code, matricule, and CA mark. Follow the steps below:

file format (CSV)
course code matricule CA mark
CSC101 2018001 25
CSC101 2018002 20
CSC101 2018003 22

1) Prepare the Excel file in the following format and save as CSV.

2) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go; CA marks uploaded successful.

Marks management

Simplified (Custom CA upload)

Allows upload of CA marks of courses for a background, e.g., undergraduate, Master's year 1, or Master's year 2 for a given semester per academic year. The format of the upload file should be CSV with the following columns: course code, matricule, and CA mark. Follow the steps below:

file format (CSV)
course code matricule CA mark
CSC101 2018001 25
CSC101 2018002 20
CSC101 2018003 22

1) Prepare the Excel file in the following format and save as CSV.

2) Select the academic year

3) Select the semester for CA upload

4) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go; CA marks uploaded successful.

Marks management

Simplified (Exams upload)

Allows upload of exam marks of courses. The format of the upload file should be CSV with the following columns: course code, matricule, and exam mark. Follow the steps below:

file format (CSV)
course code matricule exam mark
CSC101 2018001 40
CSC101 2018002 60
CSC101 2018003 22

1) Prepare the Excel file in the following format and save as CSV.

2) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go; exam marks uploaded successfully.

Marks management

Simplified (Custom exam upload)

Allows upload of exam marks of courses for a background, e.g., undergraduate, Master's year 1, or Master's year 2 for a given semester per academic year. The format of the upload file should be CSV with the following columns: course code, matricule, and exam mark. Follow the steps below:

file format (CSV)
course code matricule exam mark
CSC101 2018001 60
CSC101 2018002 40
CSC101 2018003 22

1) Prepare the Excel file in the following format and save as CSV.

2) Select the academic year

3) Select the semester for exam upload

4) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go; exam marks uploaded successfully.

Marks management

Simplified (Result upload)

Allows upload of results (CA marks and exam marks) of courses. The format of the upload file should be CSV with the following columns: course code, matricule, CA mark, and exam mark. Follow the steps below:

file format (CSV)

course code matricule CA mark Exam mark

CSC101 2018001 25 45

CSC101 2018002 20 40

CSC101 2018003 22 18

1) Prepare the Excel file in the following format and save as CSV.

2) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go;  Result uploaded successfully.

Marks management

Simplified (Custom result upload)

Allows upload of results (CA marks and exam marks) of courses for a background, e.g., undergraduate, Master's year 1, or Master's year 2 for a given semester per academic year). The format of the upload file should be CSV with the following columns: course code, matricule, CA mark, and exam mark. Follow the steps below:

file format (CSV)
course code matricule CA mark exam mark
CSC101 2018001 25 60
CSC101 2018002 20 40
CSC101 2018003 22 22

1) Prepare the Excel file in the following format and save as CSV.

2) Select the academic year

3) Select the semester for exam upload

4) Clicking "Choose file," navigate to where the file was saved.

3) Click the button "Upload." You are good to go; Results uploaded successfully.

Marks management

CA

Permits CA importation. The following steps are applicable:

  1. Select the class you wish to import CA marks for the courses in that given class.
  2. Click the button "Get."
  3. All the courses in that given class will appear; you can choose to fill them manually by clicking Fill and inputting the CA mark per student per course.
  4. Choose or click "Import" if the marks are in the CSV format to upload CA marks for all the students of that given class offering that course. NB: The Excel sheet should have 2 columns, matricule and score, and be saved as CSV.
  5. Take note of the semester you are importing its CA mark; choose the CSV file with the matricule and CA marks by clicking file. Add a reference, e.g., NUS213 CA mark.
Marks management

Exams

Permits the exam importation. The following steps are applicable:

  1. Select the class you wish to import exam marks for the courses in that given class.
  2. Click the button "Get."
  3. All the courses in that given class will appear; you can choose to fill them manually by clicking Fill and inputting the exam mark per student per course.
  4. Choose or click "Import" if the marks are in the CSV format to upload exam marks for all the students of that given class offering that course. NB: The Excel sheet should have 3 columns, matricule, CA mark, and exam mark, and be saved as CSV.
  5. Take note of the semester you are importing its exam mark; choose the CSV file by clicking file. Add a reference, e.g., NUS213 exam mark.
Marks management

Special CA

The CA marks of a given course are imported by typing the course code, and the system displays just that given code, and from there, proceed to CA mark importation. Follow the steps below:

1) Select academic year

2) Select the semester

3) Start typing and click on the displayed course code

4) Click the button "results."

5) Choose the CSV file with CA marks saved in the specified directory.

6) Click on the button "import" at the bottom of the choose file for special CA marks upload.

7) For cases of CA marks errors inputted that are uploaded, click the button at the center right in red, "Clear CA for, e.g., NUS312 for ...... semester."

Marks management

Special exams

The exam marks of a given course are imported by typing the course code, and the system displays just that given course code and title, and from there, proceed to exam mark importation. Follow the steps below:

1) Select academic year

2) Select the semester

3) Start typing and click on the displayed course code

4) Click the button "results."

5) Choose the CSV file with exam marks saved in the specific directory.

6) Click on the button "import" at the bottom of the choose file for special exam marks upload.

7) For cases of exam mark errors that are inputted and uploaded, click the button at the center right in red, "Clear exam for, e.g., NUS312 for ... semester."

Marks management

Migrate results

Allows for importation or upload of results (CA marks and exam marks) of a given course. Follow these steps:

1) Select academic year

2) Select semester

3) Choose the class for which the result is to be uploaded.

4) Select the course code and title to which the results are to be uploaded.

5) Click the button "results."

6) Choose the CSV in the specific directory with CA and exam marks.

7) Click the button "import."

8) For cases of exam mark upload error, click the button "Clear," e.g., NUS217 result for the first semester of 2025/2026."

 

 

Marks management

Super migrate

Allows bulk marks (CA and exams) importation into the system irrespective of the semester. Here is a collection of students' marks, and their semesters can be imported using the format. The Excel file contains the following columns: Columns: Course code, Matricule, CA marks, Exam marks, and Semester. Follow the steps below:

1) Select academic year

2) Select the class or start typing; the class appears or filtered out, then click

3) Click the button "results."

4) Choose the CSV file with the course code, matricule, CA marks, exam marks, and semester provided in the specific storage directory.

5) Click the button "import."

6) For cases of result importation of marks, click the button "Clear code result for semester."

Marks management

General course CA

Import CA Results For General Courses allows uploads of CA marks for general courses.

1) Select the batch (academic year)

2) Select the background (Undergraduate, master's 1, master's 2, etc.)

3) Select semester 

4) choose file of type CSV of the format below

file format (CSV)
course code matricule CA mark
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]

5) Click the button "import."

Marks management

General Course exam

Permit importation of general course exam marks into the system.

1) Select the batch (academic year)

2) Select the background (Undergraduate, master's 1, master's 2, etc.)

3) Select semester 

4) choose file of type CSV of the format below

file format (CSV)
course code matricule exam mark
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]
[ ------ ] [ ------ ] [ ------ ]

5) Click the button "import."

Marks management

Marks management (add course)

Courses offered by a student and the results for that given course that were not found are added using Add Course: Follow these steps

1) Enter the student's name or matricule. Once the name displays on typing, select the name by clicking the name.

2) Select the academic year for whom the course and results were not found.

3) Select the semester to which the course and result are to be added.

4) Click the button "next."

5) Search the course title or course code on the field "course" and click on it.

6) Add CA mark and exam marks.

7) Click the "add course" button.

8) Course added successfully.

Marks management

Marks management (delete course)

Courses not offered by a student and the results found are removed by using delete course: Follow these steps

1) Enter the student's name or matricule number. Once the name displays on typing, select the name by clicking the name.

2) Select the academic year for whom the course and results were not found.

3) Select the semester to which the course and result are to be added.

4) Click the button "next."

5) Search the course title or course code on the field "course" and click on it.

6) Click the "delete course" button.

7) Course deleted successfully.

Marks management

Change CA or exam mark

Courses offered by a student and the results for that given course that were found but with neither a CA mark nor an exam mark, or with an incorrect CA mark and exam mark. The following steps should be implemented: 

1) Enter the student's name or matricule number. Once the name displays on typing, select the name by clicking the name.

2) Select the academic year for whom the course and results were not found.

3) Select the semester to which the course and result are to be added.

4) Click the button "next."

5) Search the course title or course code on the field "course" and click on it.

6) Add CA mark and exam marks. This allows for the change of the existing mark or the adding of marks.

NB: The first field is strictly for change or edit of CA marks and the second field for exam marks

7) Click the "save" button next to the field with effected correction.


Marks management

Mass CA correction

Allows for Correction of CA marks 

1) Select the academic year for which CA marks corrections are to be made.

2) Select background, e.g., undergraduate, master's 1, master's 2

3) Select the semester

4) Click "Choose File" to select the corrected CA marks on the Excel sheet saved in CSV format in the specified directory. The excel file should be of file type CSV and presented as shown

file format (CSV)
text.word_matricule course code CA mark
CU24ES121 CUDA490 26
CU24ES121 CUDA490 26
CU24ES121 CUDA490 26
CU24ES121 CUDA490 26

5) Click the button "Save." The corrected marks will be imported and override existing marks with issues

Marks management

Mass exam correction

Allows for correction of exam marks for students with issues on exams.

1) Select the academic year for which exam marks corrections are to be made.

2) Select background, e.g., undergraduate, master's 1, master's 2

3) Select the semester

4) Click "Choose File" to select the corrected exam marks on the Excel sheet saved in CSV format in the specified directory. The excel file should be of file type CSV and presented as shown

file format (CSV)
text.word_matricule course code exam mark
CU24ES121 CUDA490 39
CU24ES121 CUDA490 57
CU24ES121 CUDA490 49
CU24ES121 CUDA490 62

5) Click the button "Save." The corrected marks will be imported and override existing marks with issues

Marks management

CA upload report

Reports the classes or levels of a given program whose CA marks have either uploaded or not. Courses with CA marks uploaded are ticked (v), while courses with no CA marks are crossed (x).

1) Select academic year

2) Select the semester

3) Select the class or level for which courses CA marks are to be checked if uploaded

4) Click the button "results."

Marks management

Exam upload report

Reports the classes or levels of a given program whose exam marks have either been uploaded or not. Courses with exam marks uploaded are ticked (v), while courses with no exam marks are crossed (x).

1) Select academic year

2) Select the semester

3) Select the class or level for which courses exam marks are to be checked if uploaded

4) Click the button "results."

Marks management

Summary Result Upload Report

Report the records of CA and exam marks uploaded for a course of a given class.

1) Select the academic year

2) Select campus

3) Select background

4) Select semester

5) Select school

6) Select department, program, and level.

7) Click the button"Next"

Marks management

Migrate CA Only

Bulk importation of CA marks only. The file must be of type CSV. Follow the format below. Supply the student matricule, course code, status, level, CA mark and year ID, semester, and credit value.

file format (CSV)
matricule course code status level CA mark year ID semester credit value
MTC CSCD STS LVL CA YR SMTR CV
MTC CSCD STS LVL CA YR SMTR CV
MTC CSCD STS LVL CA YR SMTR CV
MTC CSCD STS LVL CA YR SMTR CV

1) Click the "choose file" button to get the required Excel file of the marks.

2) Click the button "save."

Marks management

Import Exam only

Bulk importation of exam marks only. The file must be of type CSV. Follow the format below. Supply the student matricule, course code, status, level, exam mark and year ID, semester, and credit value.

file format (CSV)
matricule course code status level EXAM year ID semester credit value
MTC CSCD STS LVL Exam YR SMTR CV
MTC CSCD STS LVL Exam YR SMTR CV
MTC CSCD STS LVL Exam YR SMTR CV
MTC CSCD STS LVL Exam YR SMTR CV

1) Click the "choose file" button to get the required Excel file of the marks.

2) Click the button "save."

Marks management

Import results

Bulk importation of CA and exam marks. The file must be of type CSV. Follow the format below. Supply the student matricule, course code, status, level, CA mark, exam mark and year ID, semester, and credit value.

file format (CSV)
matricule course code status level CA EXAM year ID semester credit value
MTC CSCD STS LVL CA Exam YR SMTR CV
MTC CSCD STS LVL CA Exam YR SMTR CV
MTC CSCD STS LVL CA Exam YR SMTR CV
MTC CSCD STS LVL CA Exam YR SMTR CV

1) Click the "choose file" button to get the required Excel file of the marks.

2) Click the button "save."

Marks management

Clean result

Removes duplicate results for students.

1) Click the "Clean all" button; it runs a search and displays records of duplicates or triplicates of results per semester.

2) Click the "Clean" button to remove all but a single instance of the result.

Marks management

Synchronize

Synchronize results from the offline system to the online system. Click the button "Synchronize."

Bulk mark change

Bulk mark change

Add marks

Allows for the addition of marks to students in a given campus, school, background (undergraduate, master's 1, master's 2, department, program, and class level).

1) Fill out the form from academic year to level

2) Start typing the course code or course name, the course appears; click on it

3) Click the button "Next."

4) The lower limit and the upper limit to which the exam marks are to be added should be specified. e.g., Lower limit = 47, Upper limit = 5) Specify the "Additional mark," e.g., 1, 2, 3, 4, 5, or 10.

6) Click the button "Add mark" to effect marks' addition.

Bulk mark change

Roundoff exam mark

Allows for the rounding off of marks to students in a given campus, school, or background (undergraduate; master's 1; master's 2; department; program; and class level).

1) Fill out the form from academic year to level

2) Start typing the course code or course name, the course appears; click on it

3) Click the button "Next."

4) The lower limit and the upper limit to which the exam marks are to be rounded off should be specified. e.g., Lower limit = 47.5, Upper limit = 59. 5.

5) Specify the "roundoff mark."

6) Click the button "round-off mark" to effect the marks' roundoff.

Bulk mark change

Roundoff mark simplified

Allows for mass mark roundoff.

1) Select the academic year

2) Set/specify the margins (lower and upper)

3) Set the roundoff mark which will be visible to the right with the title "Roundoff settings."

4) Click the "Save" button.

5) Lastly click the "Roundoff marks" button

Result coding

Result coding

Encoding

Manages exam encoding: Here the script head is numbered, and the course code and matriculation number of the student are all placed on an Excel file and saved as CSV.

1) Select academic year

2) Select semester

3) Click the "results" button

4) Click the "Choose File" button to locate the CSV file in the directory.

5) File should be in CSV format.

file format (CSV)
course code paper code matricule
ccode pcode smat
ccode pcode smat
ccode pcode smat
ccode pcode smat

6) Click the "import" button to save the coded paper code.

Result coding

Decoding

Manages exam decoding.

1) Select academic year

2) Select the semester

3) Click the button "next."

4) Choose the CSV file of format as shown below

file format (CSV)
course code paper code exam mark
ccode pcode smrk
ccode pcode smrk
ccode pcode smrk
ccode pcode smrk

5) Click the button "import".

Result coding

Summary

Reports detailed summary of coded and decoded scripts.

1) Select academic year

2) Select semester

3) Click the button "next."

Results I/O (Input/Output)

Results I/O (Input/Output)

Export results

Allows for export/download of results of a given semester.

1) Select academic year

2) Select semester

3) Click the button "download." Go to your download directory for the downloaded results.

Results I/O (Input/Output)

Range export

Export Semester Results Before Set Date.

1) Select academic year

2) Select semester

3) Select the date 

4) Click the button "Download."

Results I/O (Input/Output)

Import

Imported results exported from VamVam.

1) Select academic year

2) Select the semester

3) Choose the file from the directory. The file should be of type CSV

file format (CSV)
matricule course code CA mark exam mark
NSP91E231 BNR648 23 55
NSP91E231 BNR648 23 55
NSP91E231 BNR648 23 55
NSP91E231 BNR648 23 55

4) Click "import".

Results/Transcripts

Results/Transcripts

CA only

Generate and download CA marks of courses for students in a given class for an academic year.

1) Select class

2) Select semester

3) Select year and campus

4) Click the button "Generate," which assembles all the CA marks and displays.

5) Select the format of the required data. "Download PDF" or "Download Excel"

Result Statistics

Result Statistics

Frequency distribution of students' performance

Displays the failed and passed reports of courses of a program of a given school and class for a given semester per academic year. Candidates registered (CR), candidates examined (CE), grades associated with the course, and number.

1) Select background

2) Select school

3) Select the program

4) Select the level/class

5) Select the semester

6) Select the academic year

7) Click the "Generate" button to get the frequency distribution

8) Click "Print" or "Download Excel" to get the frequency distributed in a printed and downloadable format.

The following data is made available, e.g.

1 No. of scripts marked 1315  
2 No. of passed scripts 1080  
3 No. of failed scripts 235  
4 percentage passed 82.13
Result Statistics

Spreadsheet optimized

Reports the students' results (CA, exam (EX), total (TT), grade (GR)) and performance of a given class, program, school, per semester, and per academic year. All this is for the given courses of a given program. 

1) Select background

2) Select school

3) Select the program

4) Select the level/class

5) Select the semester

6) Select the academic year

7) Click the "Generate" button view and "Download Excel" to get the spreadsheet

8) Click "Print" to get a print out of the spreadsheet


Result Statistics

PassFail report

Displays the failed and passed reports of courses of a class for a given semester per academic year. Candidates registered (CR), candidates examined (CE), % passed, grades associated with the course, and number.

1) Select the level/class

2) Select the semester

3) Select the academic year

4) Select campus, but it is "optional"

5) Click the "Generate" button to get the frequency distribution

6) Click "Download PDF or Download Excel" to get the PASSFail report in downloadable format.


Result Statistics

Semester results report

Reports the number of courses a student offered, courses passed, courses failed, and percentage passed.

1) Select class

2) Select semester.

3) Select year

4) Select campus, but it is "optional."

5) Click "generate" to "view" or "Download Excel or download PDF."

Result Statistics

Grades sheet

Displays the failed and passed reports of courses of a program of a given school and class for a given semester per academic year. Candidates registered (CR), candidates examined (CE), grades associated with the course, and number.

1) Select background

2) Select school

3) Select the program

4) Select the level/class

5) Select the semester

6) Select the academic year

7) Click the "Generate" button to get the frequency distribution that has the grades

8) Click "Print" or "Download Excel" to get the frequency distributed alongside grades in a printed and downloadable format.

Result Statistics

Validate report

Reports statistics for validation of results

1) Select campus.

2) Select program

3) Select level 

4) Select year

5) Click the button "fetch".

User Accounts